New Hire Report

New hire reporting is a legal requirement in the United States — employers must report newly hired and rehired employees to a state agency within a specified timeframe (typically 20 days of hire date) to support child support enforcement programs. The reported information includes the employee's name, address, Social Security number, and the employer's name, address, and Federal Employer Identification Number. Multi-state employers must determine whether to report to each state where they have employees or to a single state with all employees — a choice governed by multi-state employer rules that require formal registration with the selected reporting state. Failure to report results in fines that vary by state from $25 to $500 per unreported employee.