This guide covers the candidate pipeline in Qureos and how it helps manage candidates through various stages of the hiring process.
In Qureos, the candidate pipeline is designed to organize and streamline candidate management for each job. The pipeline is visible for active jobs, displaying the stages set during job creation. The pipeline is divided into five main stages: Leads, Application, Active, Pending Offer, and Hired. Each stage plays a critical role in tracking candidates and ensuring an efficient recruitment process.
1. Leads: This stage features a Kanban board view, displaying candidate cards across three default substages: New Leads, Reached Out, and Replied. While these default substages cannot be renamed or deleted, you can add, edit, delete, and arrange custom substages.some text
- New Leads: All candidates added to campaigns whose outreach is pending appear here with the status "Outreach Pending" (yellow). New candidate cards and their counters are marked with a red dot for updates.
- Reached Out: Candidates who successfully received campaign messages are displayed with the status "Reached Out" (green). Failed outreach attempts are marked as "Unreachable" (red).
- Replied: Candidates who responded to campaigns are shown with the status "Replied" (green). Those marking themselves as not interested appear with the status "Not Interested" (red).
2. Application: This stage uses a table view with columns for "Name," "Status," and "Applied On (date)." Candidates who apply for the job appear here with the status "Needs Review" (yellow) until assessed. Newly applied candidates are marked with a red dot for identification. Use the AI screening feature available at the top right to evaluate candidates and find the best matches. (To learn about AI screening, redirect to the AI Screening module.)
3. Active:
This stage reverts to a Kanban board view, showcasing custom substages created during job setup. Shortlisted candidates from the Leads and Application stages appear in the first substage (e.g., "First Screening").some text
- Default statuses include:
- Application Accepted" (green) for shortlisted candidates.
- "Needs Scheduling" (yellow) for candidates awaiting an interview schedule.
- "Video Assessment Sent" (yellow) when assessments are sent to candidates.
- "Video Assessment Submitted" (green) upon receiving completed assessments.
- "Video Assessment Expired" (red) for overdue assessments.
4. Pending Offer:
This stage uses a table view to track candidates for whom offers have been extended. Columns include "Name," "Status," and "Date." Statuses include:some text
- "Waiting on Offer Acceptance" (yellow) while awaiting candidate responses.
- "Needs Review" (yellow) when the offer has been accepted but requires further action.
5. Hired: The final stage also uses a table view to display hired candidates with columns for "Name," "Status," and "Date." The status for candidates in this stage is "Pending Onboarding" (green).
6. Archive: This stage uses a table view with columns for "Name," "Rejected By (Hiring Manager)," "Status," "Date," "Rejection Reason," and "Stage (at which stage candidate was rejected)." This stage includes candidates rejected by the hiring manager or admin, as well as those marked as not interested in the campaign.
- Candidates marked as "Not Interested" have a status of "Not Interested" (red), with no reason provided, and the stage is listed as "Replied."
- Candidates rejected by the hiring manager or admin have a status of "Rejected" (red), accompanied by the rejection reason and the stage at which they were rejected.
Throughout the pipeline, candidate cards display statuses categorized by colors:
- Green: Indicates success or completion (e.g., "Application Accepted," "Reached Out").
- Yellow: Highlights pending actions or in-progress tasks (e.g., "Needs Review," "Waiting on Offer Acceptance").
- Red: Denotes errors, failures, or expired tasks (e.g., "Unreachable," "Video Assessment Expired").
Each stage is equipped with counters, red-dot notifications, and a detailed overview, ensuring you stay informed about your recruitment progress at every step.
